Question about owner when owner leaves the company

JoV

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Hi everyone,

when a person leaves the company, his manager will get (temporarely) ownership to his OneDrive. If the manager copies the files to their Sharepoint page, what will happen if the account (of the person that leaves) will be deleted. I get that the OneDrive will be deleted, but what happens with the data that 's copied to the Sharepoint. Is someone familiar with this?

Jo
 

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philc43

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Hello JoV and welcome to WindowsQ :)

Different companies will have different policies on Staff leaving procedures but generally, it would be expected that the IT department would simply delete all personal files and accounts previously owned by the person. Company confidential reports and data that need to be retained should already be on Sharepoint and therefore will be safe.

Your scenario of the Manager copying files over will create new files on his Sharepoint so they will be safe even if the originals are deleted. Some documents such as Word may still show the original Owner of the document in the file information. Remember to use the Inspect Document button on the File Info page to check for issues before publishing it in case there is information retained that would rather have deleted.
 
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JoV

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@philc43, thank you for this response. In pour case, the manager who copied the files to Sharepoint was saying that the owner of the file is still the person that's leaving. That's why I'm curious about it. It seems to me that it should be OK when copied to Sharepoint, but I want to be sure.
 

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philc43

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@philc43, thank you for this response. In pour case, the manager who copied the files to Sharepoint was saying that the owner of the file is still the person that's leaving. That's why I'm curious about it. It seems to me that it should be OK when copied to Sharepoint, but I want to be sure.
That's why I mentioned the Inspect document option which is available for most Microsoft Office documents where you can view and change the information. For other files you can select them in File Explorer, right click and select properties - on the details tab there is a link to "Remove properties and personal information" which will allow you to remove the information including Owner.
 

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JoV

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An extra question. If the file has been copied from the user's (that has left) Onedrive to the Sharepoint, will this file stay accessible the day when the Onedrive data gets deleted?
 

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philc43

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An extra question. If the file has been copied from the user's (that has left) Onedrive to the Sharepoint, will this file stay accessible the day when the Onedrive data gets deleted?
Yes, it will still be accessible - effectively they are new files, the link to OneDrive is broken. The only time this would not work is if you were copying shortcuts to the original file. Make sure you copy the original file and not a shortcut link.

Also note that some Microsoft Office files may open in read only mode but that can easily be changed.

P.S. We love questions - never be afraid to ask them - that's what this site is all about ;)
 

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